Privacy Policy

1. Introduction and Scope

Alignelle Editorial ("we," "our," or "the Company") is committed to protecting the privacy of every individual who interacts with our website, submits an inquiry, or engages us for editorial services. This Privacy Policy describes in detail the categories of personal information we collect, how that information is used, the circumstances under which it may be shared, and the rights available to you as a data subject.

This Policy applies to all information collected through our website located at alignelleeditorial.com (the "Site"), through direct correspondence via email or telephone, and in connection with any service engagement. By accessing the Site or submitting information to us, you acknowledge that you have read and understood this Policy.

We provide editorial content organization, information architecture support, document formatting, and publication planning services. The nature of our work means we may receive sensitive client materials in the course of a project. This Policy addresses both standard personal data collected through the Site and project-related materials received in a professional context.

2. Information We Collect

2.1 Information You Provide Directly

When you complete a contact form, submit a project inquiry, or communicate with us by email or telephone, we collect the personal information you voluntarily provide. This may include your full name, email address, telephone number, professional title or organization name, and a description of your project or editorial requirements.

When you engage our services formally, we may collect additional information required to fulfill the engagement, including billing address, payment details (processed through secure third-party payment processors — we do not store raw payment card data), and any written materials, manuscripts, outlines, or source documents you submit as part of the project.

2.2 Information Collected Automatically

When you visit the Site, certain technical information is collected automatically. This includes your Internet Protocol (IP) address, browser type and version, operating system, referring URL, pages visited on the Site, time and date of each visit, and the duration of your session. This information is collected through standard server logs and, where applicable, through analytics tools.

We may also use cookies and similar tracking technologies to understand how visitors interact with the Site, to remember your preferences, and to improve the user experience. Please refer to the Cookie Policy for detailed information about our use of cookies and your options for managing them.

2.3 Communications Records

We retain records of correspondence between you and the Company, including emails, messages submitted through contact forms, and notes from telephone conversations. These records are maintained to ensure continuity of service, to document project agreements, and to resolve any disputes that may arise.

3. How We Use Your Information

We use personal information collected through the Site and through direct engagement for the following purposes:

• To respond to inquiries and communicate with prospective and current clients about editorial services
• To assess project requirements and prepare proposals or estimates
• To perform the editorial, organizational, and formatting services contracted by the client
• To issue invoices and process payments for services rendered
• To maintain records of completed engagements for business administration purposes
• To improve the quality, functionality, and content of the Site
• To comply with applicable legal obligations and to enforce our contractual rights
• To communicate important changes to our services, policies, or terms

We do not use personal information to send promotional or marketing communications unless you have explicitly opted in to receive such communications. You may withdraw consent at any time.

4. Confidentiality of Client Materials

We recognize that materials submitted for editorial work — manuscripts, research documents, organizational plans, internal guides, and similar materials — may be confidential, proprietary, or commercially sensitive. We treat all client-submitted materials with strict confidentiality.

Materials submitted for the purposes of an editorial engagement will be used solely to perform the services described in the agreed project scope. We will not copy, distribute, publish, disclose, or use client materials for any purpose beyond the performance of contracted services without the client's explicit written authorization.

Editorial materials submitted to us do not become the property of the Company at any stage. All intellectual property rights in submitted materials remain with the client or the respective rights holders, subject to the terms set out in the Editorial Services Terms and Conditions.

5. Sharing of Personal Information

We do not sell, rent, or trade personal information to any third party. We do not share personal information with advertisers or data brokers. Disclosure of personal information to third parties is limited to the following circumstances:

• Service Providers: We may engage trusted third-party service providers to assist in operating the Site, processing payments, or delivering communications. These providers are bound by contractual obligations to protect personal information and are prohibited from using it for any purpose other than providing services to the Company.
• Legal Requirements: We may disclose personal information where required to do so by applicable law, court order, regulatory authority, or governmental request. We will make reasonable efforts to notify affected individuals prior to disclosure where permitted by law.
• Protection of Rights: We may disclose information where necessary to protect the rights, safety, or property of the Company, our clients, or others, or to detect and prevent fraud or other unlawful activity.
• Business Transfers: In the event of a merger, acquisition, or sale of all or substantially all Company assets, personal information may be transferred as part of the transaction, subject to commitments of confidentiality.

6. Data Retention

We retain personal information and project materials for as long as necessary to fulfill the purposes for which they were collected and to comply with applicable legal, regulatory, or contractual requirements. In general, client correspondence and project records are retained for a period of five (5) years following the completion of an engagement.

Upon written request from a client, we will confirm the nature and extent of information we hold and, where appropriate, delete or anonymize personal data that is no longer required, subject to any overriding legal obligation to retain such information.

7. Your Rights

Subject to applicable law, you have the following rights with respect to your personal information held by the Company:

1. The right to access the personal information we hold about you and to receive a copy in a portable format
2. The right to request correction of inaccurate or incomplete personal information
3. The right to request deletion of personal information, subject to legal retention obligations
4. The right to object to or restrict certain processing activities
5. The right to withdraw consent to processing where consent is the basis for processing
6. The right to lodge a complaint with a relevant data protection supervisory authority

To exercise any of these rights, please contact us in writing at the address or email provided below. We will respond to all verified requests within thirty (30) calendar days.

8. Security Measures

We employ reasonable and appropriate technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encrypted transmission of data through Secure Sockets Layer (SSL) technology, access controls limiting internal access to personal data on a need-to-know basis, and regular review of our security practices.

No method of transmission over the Internet or electronic storage is completely secure. While we make every effort to protect your personal information, we cannot guarantee absolute security. In the event of a data breach that is likely to result in a risk to your rights or freedoms, we will notify affected individuals in accordance with applicable law.

9. Third-Party Links and Services

The Site may contain links to third-party websites or resources that are not operated by the Company. These links are provided for convenience only. We have no control over the content, privacy practices, or security of third-party websites, and we assume no responsibility for them. We encourage you to review the privacy policies of any third-party sites you visit.

10. Changes to This Policy

We reserve the right to update or modify this Privacy Policy at any time. Any changes will be reflected on this page with a revised effective date. We encourage you to review this Policy periodically. Your continued use of the Site following the posting of changes constitutes acceptance of those changes.